A good number of calls at the Flywings desk are not from a family planning a trip, they are from an office admin or a founder asking some version of the same question. Their team books cabs often enough, client airport pickups, employee transfers, the odd outstation trip, and paying for each one separately, chasing drivers for receipts, has become its own small headache. What they actually want to know is how monthly billing works, and whether it is complicated to set up.
It is not. This is the exact explanation we give on that call, written out in full, covering the invoicing, the rate card, and the parts of business travel that a standard per trip booking genuinely does not handle well.
The short answer
A corporate account moves your company off paying per trip and onto one consolidated invoice at the end of each billing cycle, raised in your company name and GSTIN, so every trip is correctly documented for your books. Alongside that, you get an agreed rate card locked in for the year, priority allocation when a booking comes in on short notice, and one point of contact instead of a call centre queue. Setting it up takes a day or two, not weeks of paperwork.
Why per trip billing stops working once travel volume grows
For one or two trips a month, paying per trip is fine, whoever books it settles the fare and files the receipt. The trouble starts once a company has several employees booking independently, a driver waiting on cash at the end of a trip, a receipt that sometimes gets lost before it reaches accounts, and a finance team reconciling a dozen small transactions instead of one clean invoice. None of that is a huge problem in isolation, but it adds real friction every single month, and it is the exact friction a corporate account removes.
How the monthly invoice actually works
Once a corporate account is set up, any authorised employee at your company can book a trip the same way anyone else does, over WhatsApp or by phone, without settling payment on the spot. Every trip through the month gets logged against your account, and at the end of the billing cycle we raise one consolidated invoice covering everything, correctly issued in your company name and GSTIN so it holds up for a GST claim. Your finance team reconciles one document a month instead of a pile of driver receipts, and nobody on your side is carrying cash to settle a driver at the end of a trip.
What an agreed rate card actually locks in
Booking without a corporate account means every trip gets quoted fresh, and while our per km rates are transparent and posted openly, a company doing regular travel benefits from knowing the number will not shift trip to trip. A corporate rate card fixes your per km rates across car types for the year, so whoever plans your travel budget is working with a number that holds, not a fresh quote every time someone needs a cab.
Car type
Seats
Standard one way rate
Standard round trip rate
Sedan
4
Rs 11 per km
Rs 10 per km
SUV / MUV
6
Rs 14 per km
Rs 13 per km
Innova Crysta
7
Rs 18 per km
Rs 17 per km
Tempo Traveller
12 to 26
Rs 24 per km
Rs 22 per km
These are our standard published rates, the starting point every quote is built from. A corporate rate card takes this same table and locks it in for your account for the year, so a client airport pickup in March and one in November are billed at the same known rate, not two separate negotiations.
Why priority allocation matters more for businesses than it sounds
An individual traveller booking a personal trip usually has a date fixed weeks out. Business travel rarely works that way. A client confirms a same day visit, an employee’s flight gets rescheduled, a site visit gets moved up by a day, and someone on your team needs a car within a few hours, not after the usual planning window. Corporate accounts get priority allocation specifically because this pattern is normal in business travel, not an exception, and a booking system that only works well for planned trips two days out is not actually useful to a company that runs on shorter notice.
Getting a dedicated car and driver instead of a fresh booking every time
For companies with a steady, predictable pattern, a daily office run, a regular client pickup route, a founder who travels most weeks, we can set up a dedicated car and driver against your account rather than matching you with whoever is free each time you book. This means the same driver learns your usual pickup points and preferences over time, which matters more than it sounds once you have used it for a few weeks. Tell us your regular usage pattern when setting up the account and we structure this as part of it, at no extra process beyond the initial conversation.
One point of contact instead of a call centre
Every corporate account gets a single point of contact on our side, someone who already knows your company’s usual routes, car preferences and billing setup, rather than a different person picking up the phone each time with no context. This matters most exactly when something needs sorting quickly, a car that has not shown up, a change to a booking already confirmed, a question on last month’s invoice, since you are talking to someone who already has the full picture instead of explaining your account from scratch.
What we need from you to set an account up
Setting up a corporate account is a short conversation, not a lengthy onboarding process. We need your company details for GST invoicing, GSTIN included, an idea of your expected travel pattern so we can structure the rate card and any dedicated allocation sensibly, and a list of who on your team is authorised to book against the account. Send this over WhatsApp or call, and the account, rate card and billing cycle are usually in place within a day or two.
Company name, address and GSTIN for correctly issued invoices
Expected monthly travel pattern, roughly how many trips and what kind, so we can propose a sensible rate card
A list of employees authorised to book against the account
Preferred billing cycle, most companies run this monthly, aligned to their own accounting calendar
Any recurring routes or a daily office run, if you want a dedicated car and driver set up against it
Is there a minimum number of trips required
No, and this is a question that comes up a lot from smaller offices worried a corporate account is only for companies booking daily. There is no fixed minimum. A company doing a handful of trips a month benefits from the same consolidated invoice and locked rate card as one running daily employee transport, tell us your actual expected usage honestly and we set up billing and a rate card that fits it rather than pushing a structure sized for a bigger company than yours.
How this compares to booking individually through your team
Some companies start by simply letting each employee book individually and expense it, which works fine at low volume but scales badly. Beyond a handful of trips a month, the reconciliation overhead on your finance side, one receipt at a time, one GST invoice request at a time, starts costing more staff time than the corporate account setup itself would take. If your team is regularly booking cabs and someone in accounts is spending real time each month chasing receipts, that is usually the exact point where a corporate account starts paying for itself in time saved, independent of any rate benefit. Smaller offices sometimes assume this switch only makes sense once they cross some threshold of trips, but the honest answer is that the time saved on reconciliation shows up even at modest volumes, it is simply more visible once volume grows.
Why the same transparent rates still apply underneath
A corporate rate card is not a separate, opaque pricing structure invented for business accounts, it is built on the same transparent per km rates and inclusions that every trip on this site is quoted from, tolls and taxes shown upfront, no charge appearing at the end that was not in the original quote. What changes for a corporate account is not the underlying honesty of the pricing, it is how that pricing gets locked in and billed. Your finance team can hold us to the same rate card across every trip for the year, rather than trusting that a fresh quote each time will land somewhere close to what the last one was.
What past corporate clients have told us
The feedback we hear most often from companies after switching to a corporate account is about the invoicing specifically, finance teams consistently mention that one document a month instead of a dozen loose receipts is the single biggest practical improvement, more than the rate card itself. The second most common comment is about the dedicated point of contact, several clients have told us that not having to re-explain their usual routes and preferences to a new person every time saves real friction on short notice bookings. The third pattern, mostly from companies with client facing travel, is that priority allocation genuinely gets used, a client visit confirmed same day is exactly the scenario corporate accounts are built to handle well.
Employee transfers and client facing travel need different handling
Not every trip on a corporate account is the same kind of booking, and it is worth planning for that difference rather than treating every trip identically. A daily employee transfer or a routine office run is predictable, the same route, similar timing, and this is exactly what a dedicated car and driver arrangement suits best, since the driver learns the pattern and the pickup points without needing fresh instructions each time. A client facing trip, an airport pickup for a visiting stakeholder or a same day meeting run, is unpredictable by nature, confirmed on short notice and needing a driver who presents well and arrives on time without exception. Tell us which category a regular booking pattern falls into when you set up the account, and we allocate accordingly rather than treating a client pickup the same way as a routine staff shuttle.
What happens if a trip needs to change after it is booked
Business travel changes plans more than personal travel does, a meeting gets moved, a flight gets rescheduled, a client visit gets cancelled at short notice. Under a corporate account, changing or cancelling a trip works the same way it does for any other booking on this site, tell us as early as you can and there is no charge, a cancellation very close to the pickup time may attract a small fee since the driver has already been allocated and turned down other work. Having a single point of contact who already knows your account makes this part noticeably smoother in practice, since you are not re-explaining the booking to someone new before they can even action the change.
How this works with Flywings
We run corporate accounts for companies across the tricity, from small offices doing a handful of trips a month to larger teams with daily transport needs. Setting one up covers monthly consolidated billing with proper GST invoices, a rate card locked in for the year, priority allocation on short notice, and a single point of contact who already knows your account, all built on the same verified driver network and transparent per km rates that every trip on this site runs on.
If your team books cabs regularly and you want to move off per trip payment onto a cleaner monthly setup, message us on WhatsApp with your company details and expected travel pattern and we will send back a proposed rate card within a day.
Frequently asked questions
How does monthly billing work instead of paying per trip?
Your team books trips through the month as needed, and one consolidated invoice is raised at the end of the billing cycle instead of settling each trip separately. Set this up once with us and it applies to every booking after that.
Do you provide GST invoices for corporate bookings?
Yes, every trip under a corporate account is invoiced with your company name and GSTIN, correctly raised for your expense and tax records.
Can we get a dedicated car and driver for our office?
Yes, this is arranged as part of setting up a corporate tie up, tell us your regular usage pattern and we structure a dedicated allocation rather than a fresh booking every time.
Can you handle last minute airport pickups for visiting clients?
Yes, corporate accounts get priority allocation on short notice specifically because client visits and last minute schedule changes are common in business travel.
Is there a minimum number of trips required for a corporate account?
No fixed minimum. Tell us your expected usage and we set up billing and a rate card that fits, whether that is a handful of trips a month or daily employee transport.
Can multiple employees book under one company account?
Yes, once your corporate account is set up, any authorised employee can book a trip and it bills back to the same monthly invoice, with one point of contact on our side rather than a call centre.
Do rates stay fixed through the year for corporate clients?
Regular corporate accounts get an agreed rate card locked in for the year, so your travel budget planning is not disrupted by rate changes on every booking.
How do we set up a corporate account?
Send us your company details and expected travel pattern over WhatsApp or call, and we will set up billing, a rate card and a dedicated contact for your account within a day or two.
Can we cancel or change a trip booked under our corporate account?
Yes, the same policy applies as any other booking, tell us as early as possible and there is no charge, a fee may apply only if the change comes very close to the pickup time.
Does the corporate rate apply to outstation trips too, or only local runs?
The rate card can cover both, tell us your usual mix of local and outstation travel when setting up the account and we structure the card accordingly.
The one thing to remember
Corporate cab billing is not a complicated enterprise process, it is a short setup conversation that replaces per trip payment with one consolidated GST invoice a month, a rate card that holds all year, and a single point of contact who knows your account. If your team’s cab receipts have started costing your finance staff real time every month, that is the sign it is worth setting one up.
